Southwest Communications

This week’s debacle will make a great case study. As other airlines recovered from the storms, Southwest lagged. Here are a few communications for students to analyze and compare. For an assignment, students could act as consultants advising the company on their messaging or assessing the ethics and character issues demonstrated throughout this time.

CEO Bob Jordan’s video message. Students have a lot to analyze in this example: the apology, explanation of what went wrong, audience perspective, communication objectives, plans for the future, delivery style, etc. The persuasive video raises questions of accountability, compassion, humility, vulnerability, and other character dimensions. Students can identify which Jordan demonstrates and which are lacking.

Southwest webpage. A link to this page is prominent on the Southwest homepage. Customer can find “Travel disruption information,” including how to request a refund and locate baggage. Students can analyze how well the site is organized and how easily users can find what they need.

Employee interview on Democracy Now! What are the character and ethical issues associated with an employee defending staff yet speaking out against the company? The interviewed employee blames Southwest’s technology and says union employees have been asking for changes for years. This raises integrity issues for airline management.

U.S. Secretary of Transportation Pete Buttigieg interview. Buttigieg gave several interviews distinguishing Southwest’s performance from other airlines that struggled but recovered. He defended the Department of Transportation’s recent push for airlines to do right by customers. Critics say the secretary is using the moment for political gain.

Making Sense of Big Numbers

On a recent “No Mercy, No Malice” podcast episode (NSFW), Scott Galloway compares Meta’s spend on Reality Labs—$1 billion per month—to what he considers better investments.

In Business Communication and Character, I suggest that students compare data to concrete objects to help people understand the magnitude. Galloway offers several suggestions to put the expense into context—and to show how Mark Zuckerberg might put the money to better use than building a doomed Metaverse. One is to “pay the entire cost of attendance for every undergrad in the University of Texas and California systems.”

Of course, his point is how much money is being wasted. For students, it’s a good example of making numbers more relevant to an audience.

Image source.

FTX Founder Plays the Innocent

Sam Bankman-Fried’s interview about the collapse of FTX tells us a lot about him, about investors, and about regulation. Bankman-Fried chose to tell his story to New York Times columnist Andrew Ross Sorkin via video from the Bahamas. (See transcript.) Starting with a discussion of the many people were “hurt” by the business failing, Sorkin tried to hold Bankman-Fried responsible for billions of losses. He offers two divergent views of what happened to the company: that Bankman-Fried is a “young man who made series of terrible, terrible, very bad decisions,” or that he “committed a massive fraud—that this is a ponzi scheme, a manipulation of the system.”

Business communication students might see this as a false dichotomy. Bankman-Fried claimed that his goal was to “do right” by people and that he made mistakes. He said, “Look, I screwed up. I was C.E.O. I was the C.E.O. of FTX. And I say this again and again that it means I had a responsibility, and I was responsible ultimately for us doing the right things and didn’t. We messed up big.” But he denied setting out to commit fraud. Ross read a letter from someone who says he lost $2 million—his life savings—and that Bankman-Fried used his money to fund his hedge fund. Maybe both narratives are true, and Bankman-Fried isn’t seeing or admitting it.

Students might benefit from a class discussion or assignment about the investor perspective. Not to the blame the victim, but what accountability do investors have in this situation? What were they hoping to achieve compared to other investors—or compared to the general public who do not have $2 million to invest? Depending on how far you want to take this story, a discussion about regulation is certainly relevant, and students, particularly if they or they families have benefitted from crypto investments, might have a lot to say about it.

Otherwise, the video serves as a good example to analyze for delivery, persuasion, character, and interview skills. How is Bankman-Fried as a presenter? How does he balance logical arguments, emotional appeals, and credibility? What character dimensions are at play? Was it the best decision, going against his lawyers’ advice, to do this interview—and from his penthouse in the Bahamas? How well did he respond to questions? Overall, are students more—or less—favorable about Bankman-Fried after watching the interview?

SoftBank Tones Down Presentations

SoftBank is changing how it presents information. Gone are the “flamboyant” charts. At the latest earnings results presentation, CEO Masayoshi Son started by describing what will be different this time and going forward: he will no longer deliver results but will pass that responsibility to the chief financial officer.

First, he addressed directly concerns about his health. He says, “You may ask why . . . “ [translated to English] and proceeded to tell us in about 30 minutes. After background about his interest in the “information revolution,” he explained,

Goto [CFO] is more suitable than me for playing defense. Me, I’m an aggressive person, not a defensive person, and I’d like to concentrate on Arm [chip manufacturer] for the time being.

Son said he’ll still be active: “I’ll continue to do the shareholder meetings, and when something unpredictable happens, I’ll come back anytime.”

Son has shown infamous charts with golden geese, unicorns, and rainbows. I wrote about his “hypothetical” line charts—like the WeWork line chart above, with an arrow but no data—in Chapter 9 of Business Communication and Character.

The current earnings deck is notably different, and this slide shows why. Losses are mounting, Son’s more “subdued role” matches SoftBank’s less aggressive investing style. The company has taken a dose of humility.

Trevor Noah Announces Leaving The Daily Show

At the end of the show and the middle of a bunch of jokes, Trevor Noah announced that he’s leaving The Daily Show after seven-years. The video is an example of bad news, although I’m surprised at how he delivered the message (and I missed it last month).

His decision seemed to surprise his boss, who had lunch with him the day before and thought he would stay for at least the 2023-24 season. Even more surprising is that people at the media company would admit this to The Hollywood Reporter, which quoted a “high-ranking insider” (debatable?) as saying, “We were completely shocked.”

Noah’s five-minute video started with his gratitude for the seven-year experience. About two minutes in, he said, “My time is up. Yeah, but in the most beautiful way, honestly.” Then he described what he enjoyed about the show and what he misses, including traveling. All of it sounded unscripted, which of course, is consistent with his style and sounded authentic.

His approach is understandable partly because he didn’t have a set departure date at the time. He joked, “I’m not disappearing. Don’t worry. If I still owe you money. I’ll still pay you.”

Otherwise, it felt awkward. He did say, “I’ve never been good at, uh, goodbyes.” That much is clear.

Accommodations and Persuasion in the PA Debate

The Pennsylvania Senate Debate between John Fetterman and Dr. Mehmet Oz illustrates several interesting points for business communication students. One is the art of not answering questions, perhaps best illustrated by the first question, an opportunity to describe the candidates’ own qualifications, which they spent criticizing their opponent.

Another example is how the debate was structured to accommodate John Fetterman’s auditory processing issues, five months after he suffered a stroke. Fetterman kicked off the debate by admitting his illness and saying, “I had a stroke. He’s never let me forget that.” His speech was sometimes halting and repetitive, and he confused a few words. Repeating his doctor’s clearance, he tried to persuade voters that he is fit to serve.

Hot topics about abortion and fracking were discussed at length, with candidates balancing their party affiliations and ideals. At some point, Dr. Oz said, “I want women, doctors, local political leaders, letting the democracy that’s always allowed our nation to thrive to put the best ideas forward so states can decide for themselves.” This inspired jokes and “Inside Amy Schumer” segments that I won’t link (because they’re NSFW).

Students will find more to discuss about the candidates’ presentation skills, responses to questions, and persuasive communication.

Prime Minister's Resignation Speech

After a mere 45 days in office, British Prime Minister Liz Truss resigned. She gave a short speech, giving context about the challenges she faced, the tax plan she enacted, and the agreement for her to resign.

What’s missing is the turmoil that ensued, including how her economic plan rocked the markets. We see little humility and vulnerability, except of course, in the decision to resign—but that hardly seems her choice. She was terribly unpopular, with only 10% approval, the lowest of any PM.

The day before her resignation, Truss faced jeers from House of Commons members. How anyone maintains their composure during such political theater is beyond me. Robin Williams joked, "The House of Commons is like Congress with a two-drink minimum."

I’m all for putting our students in challenging speaking situations, for example, interrupting them or changing the audience or conditions for a planned speech, but this kind of response would rattle anyone. What Truss lacks in humility she makes up for in courage—at least stamina.

The King's Speech

Although not a business presentation, King Charles III’s first address after Queen Elizabeth’s passing teaches communication lessons. His objectives are to pay deep respects to his mother, while reassuring the British citizens (and the world) by establishing his leadership.

Although, news reports show people “shocked” by the Queen’s death, this time was inevitable, and The King had plenty of time to prepare. He tackles difficult subjects, for example, the family split, in expected fashion—by alluding to them without addressing them directly. Another example is the extraordinary inflation that Britain has suffered. He mentioned “charities and issues for which I care so deeply” that will now be taken up by the new Prince of Wales.

The Guardian identifies a few examples of “expressions of open emotion.” One was “I want also to express my love for Harry and Meghan as they continue to build their lives overseas.” The couple’s leaving royal life after experiencing racist comments from the family has been painful and a public scandal. Other examples follow, as The Guardian reports:

“I count on the loving help of my darling wife, Camilla” and finished with an emotional sign off to his “darling Mama” when he wished: “May ‘flights of angels sing thee to thy rest’,” a quote from the ending of Shakespeare’s Hamlet.

From an American perspective—and other cultures—the speech may be considered flat. He is sitting and reading from a script, and his pace is slow and deliberate. But the speech is certainly appropriate for the difficult situation that the King faces, just one day after a new Prime Minister shook hands with the beloved Queen.

Nuclear Preparedness Video Fail

A New York City video about what to do during a nuclear disaster is criticized as unhelpful and lacking context. Mayor Eric Adams approved the PSA, part of a series about how to handle emergencies, such as extreme heat and flooding. Those videos received a few hundred views, while this one garnered more than 800,000, so officials consider it a success, but the reaction is mocking.

The video narrative says, “So there’s been a nuclear attack. Don’t ask me how or why; just know that the big one has hit.” Critics say that these types of service commercials typically start with some public announcement telling us what has or could happen. Mayor Adams said that the video was planned ”after the attacks in the Ukraine, and O.E.M. took a very proactive step to say, let’s be prepared,” and he “thought it was a great idea.” But we have no introduction. We’re left to worry: is the Ukraine facility an imminent danger?

Video presentation and quality count. Oddly, the YouTube post starts with an ad for a survival food kit. Then, the 1.5-minute video offers simplistic suggestions: get inside, stay inside, and stay tuned. Experts also question the advice. As one says, “get inside” isn’t practical when your house is gone, which will be the more likely case.

This situation may be the result, as the New York Times article suggests, of using a small, inexperienced production company. I wonder whether more context and more research, including focus groups, would have helped. Regardless, this is a communication failure.

Boris Johnson's Resignation Speech

British PM Boris Johnson’s resignation speech is a lesson in delivery skills. Johnson reads a script and yet sounds natural—he uses conversational language and comes across as authentic.

Johnson resisted calls for his resignation, both at this point and previously, when lawmakers believed other transgressions were cause for him to leave office, for example, holding parties that violated Covid guidelines. The “final straw" was when Johnson hired someone who faced sexual misconduct charges. Although Johnson denied knowing about the claims, he later admitted that he did know. Two high-ranking officials resigned, followed by several others.

The speech, 6.5 minutes long, begins with his decision and the “will of the Parliamentary Conservative Party” that a new leader should be instated. He then highlights successes during his tenure, including Brexit, Covid actions, and supporting the Ukrainian people during the war. Expressing regret, he concedes that “no one is indispensable.” At the same time, he acknowledges that some people will be “relieved” and, with colloquial language says, “Them’s the breaks.”

Ending with gratitude for the job, lawmakers, and the public, Johnson leaves on a positive note about the future of the United Kingdom. Despite issues of integrity throughout his time as PM, Johnson does the right, if not obvious, thing in the end.

McKinsey Testifies About Role in Opioid Crisis

McKinsey’s managing partner testified about what the U.S. Oversight Committee considers a conflict of interest and issue of integrity: consultants worked for drug manufacturers like Purdue Pharma while working for the federal government. Several communication examples illustrate business communication principles:

The Committee’s full report, a 53-page analysis of the situation

The Committee’s press release about the hearing, which includes a summary of the report

Both persuasive communication examples use descriptive message titles throughout the report and provide evidence under each claim. The claims (main points) focus on McKinsey’s questionable actions, particularly how its private and public work may have influenced the other and how the company may have failed to disclose conflicts of interest.

Testimony during the hearing also illustrates persuasion communication. Here are two examples:

• Jessica Tillipman, Assistant Dean for Government Procurement Law Studies, George Washington University Law School    

• Bob Sternfels, Global Managing Partner, McKinsey & Company    

In addition to integrity, as Carolyn B. Maloney said in her opening, this situation is also about accountability and humility. Of course, compassion is a subcurrent throughout, with several impassioned comments about the toll of opioids, including Fentanyl.

Encouraging Humility

David Axelrod, a New York Times opinion writer, weighs in on President Biden’s first State of the Union address, scheduled for March 1. The article, “Mr. President, It’s Time for a Little Humility,” criticizes the president’s previous news conference in which he “energetically sold a litany of achievements” without acknowledging “grinding concerns that have soured the mood of the country.”

In addition to humility, which is defined at recognizing one’s own and others’ limitations, Alexrod is encouraging compassion—caring for yourself and others. He makes good arguments for being positive, while avoiding a “doom and gloom” speech like one of President Carter’s.

Getting the balance right will be difficult. The president needs to remind people of his successes to inspire reelection, while being honest about COVID deaths, the decline of mental health, and economic challenges. As Alexrod says, “Now, he needs to find that voice by telling the story of the ordeal so many Americans have shared, honoring their resilience and painting a credible, realistic picture of how we can all reclaim control of our lives.”

We’ll see how President Biden does. Multiple speech writers will wordsmith his address. But as business communicators know, how the speech is received depends on the president’s delivery as well as his words. I’m curious how much of the president’s genuine self we’ll see—his authenticity.

British PM Responds to Criticism

During the height of 2020 COVID-19 lockdowns in England, Prime Minister Boris Johnson hosted a party. An email (below) from his private secretary invited more than 100 staff members to "bring your own booze!" to the lawn party held at Johnson’s residence. Between 30 and 40 people gathered, despite restrictions until a week and a half later, when only six people were allowed to gather. This wasn’t the only party: another was held in December during lockdowns.

A video of the House of Commons shows political leaders criticizing Johnson; some are calling for his resignation. Johnson says he considered the party a work event. The culture of this setting is so different from U.S. government meetings, where it would be inappropriate to respond to speeches.

Here is Johnson’s response to the criticism. He uses several persuasive tactics: apologizing (with a British “s”), empathizing, and taking responsibility. He tries to demonstrate several character dimensions: compassion, humility, and accountability, particularly. We’ll see what happens next.

I want to apologise. I know that millions of people across this country have made extraordinary sacrifices over the last 18 months.

I know the anguish they have been through—unable to mourn their relatives, unable to live their lives as they want or to do the things they love.

I know the rage they feel with me and with the government I lead when they think in Downing Street itself the rules are not being properly followed by the people who make the rules.

And though I cannot anticipate the conclusions of the current inquiry, I have learned enough to know there were things we simply did not get right and I must take responsibility.

No 10 is a big department with a garden as an extension of the office which has been in constant use because of the role of fresh air in stopping the virus.

When I went into that garden just after six on 20 May 2020, to thank groups of staff before going back into my office 25 minutes later to continue working, I believed implicitly that this was a work event.

With hindsight I should have sent everyone back inside. I should have found some other way to thank them.

I should have recognised that even if it could be said technically to fall within the guidance, there are millions and millions of people who simply would not see it that way, people who have suffered terribly, people who were forbidden from meeting loved ones at all inside or outside, and to them and to this house I offer my heartfelt apologies.

All I ask is that Sue Gray be allowed to complete her inquiry into that day and several others so that the full facts can be established.

Quotes from the Elizabeth Holmes Trial

A jury found Elizabeth Holmes guilty of four of 11 charges related to her start-up, Theranos. The jury was convinced that she defrauded several investors who bought into her blood-testing company, but they were not convinced that she defrauded patients.

A Wall Street Journal article, “The Elizabeth Holmes Trial: The 10 Most Quotable Moments,” reveals persuasive language used throughout the trial. Despite valiant arguments on both sides, jurors had a difficult time deciding this trial. They couldn’t agree on three of the 11 counts, causing the trial judge to instruct the group to try harder to reach agreement, but in the end, they did not.

A few of the quotes demonstrate Holmes’ persuasive communication skills. Jim Mattis, former U.S. defense secretary, Theranos board member, and four-star general, said, “There just came a point when I didn’t know what to believe about Theranos anymore.” The CEO of Safeway noted, “When she presented to our board, when she was talking, she owned the room.”

Holmes, however, didn’t own the courtroom. Two of her quotes are included in the list: “I wanted to convey the impact the company could make for people and for healthcare” and “He impacted everything about who I was, and I don’t fully understand that.” She tried to explain her passion for the company and the abuse she suffered from her former deputy and partner. She will get another chance to convince jurors when she likely appeals the decision.

Layoffs by Zoom Call + Updates

The CEO of U.S. mortgage company Better.com announced via Zoom that 900 employees, about 15% of the company, were being laid off. Vishal Garg invited people in the exiting group to the call and then dropped the news: “If you’re on this call, you are part of the unlucky group being laid off. Your employment is terminated effective immediately.” In a way, the Zoom call replaces an email typically sent to all employees before they meet individually with an HR representative.

The video is circulating on YouTube, and we hear one employee’s reaction as she watches: “You’ve gotta be kidding me. After all we did for the company! . . . I can’t believe this. This is not real.”

Certainly, this doesn’t reflect well on the company, particularly because it’s right before year-end holidays. News articles also question Garg’s management style and financial dealings. After the layoffs, he was quoted accusing employees of “stealing” from their coworkers by being unproductive. Reports also mention an email sent to staff, including, "You are TOO DAMN SLOW. You are a bunch of DUMB DOLPHINS... SO STOP IT. STOP IT. STOP IT RIGHT NOW. YOU ARE EMBARRASSING ME.” In addition, Garg faces lawsuits claiming fraudulent activity and misappropriation of funds.

History aside, CNN describes the Zoom call as “short and emotionless.” At times, Garg focuses more on himself than on employees. He said, “This is the second time in my career I'm doing this, and I do not want to do this. The last time I did it, I cried.”

I will give him credit for taking responsibility during the call, saying it was his decision. He also scheduled a call instead of, say, sending an email. He demonstrated accountability and some courage, but Garg lacked compassion. Overall, I’ve seen worse, for example, layoff by text message.

UPDATES: Garg wrote an apology about how he handled the situation. Although he uses the words “I apologize” and describes some of the impact on employees, the audience doesn’t seem quite right. He writes about the future, which includes employees who are staying but not the 900 who were on the Zoom call.

The Better.com board of directors announced that Garg will take some time off. Perhaps his worst crime is that the video went viral; he should have predicted that.

American Airlines Leadership Announcement

In a video and website statement, American Airlines announced a new CEO. President Robert Isom will succeed Doug Parker, who served as CEO for two decades. Parker will become the board chair.

The company statement is typical, with glowing quotes to be easily lifted into news articles. A two-and-a-half-minute video of Isom and Parker is upbeat, with each executive complimenting the other. The primary audience is employees, although the video is posted on YouTube, clearly intended for the press and public as well.

Obviously scripted, the video includes some staid language, for example, “I’m confident that now is the right time,” “with change, comes opportunity,” and “together, we will achieve great things.” What a great example to analyze with class. I wonder how students would describe the communication objectives and assess the delivery style and how well the executives achieved their purpose.

Facebook Becomes “Meta”

In the midst of controversy after internal documents were made public, Facebook is trying to reinvent itself with a new name: Meta. The company promises that “the metaverse will be social. 3D spaces in the metaverse will let you socialize, learn, collaborate and play in ways that go beyond what we can imagine.” After staying behind the scenes for the past few weeks, as the press cited internal strife as evidence of the company’s wrongdoing, Facebook’s CEO and Founder Mark Zuckerberg is out in front.

In a 1 hour and 17 minute video, Zuckerberg focuses on the “immersive experience” we’ll enjoy in the future. He emphasizes connection, which has been the company vision since around 2017.

Perhaps in a nod to the ongoing criticism of apps’ negative influence and relentless draw through algorithms, Zuckerberg says, “This isn’t about spending more time on screens. It’s about making that time we already spend better.” Of course, some of us still want to spend less time and want the same for our children. Zuckerberg also acknowledged, “The last few years have been humbling for me and my company in a lot of ways.”

Reactions to the name change are mixed but seem mostly skeptical. A Washington Post article points to a tweet: “Don’t forget that when Phillip Morris changed it’s name to Altria it was still selling cigarettes that caused cancer.”

Zuckerberg’s video is a good example of a scripted presentation with a (somewhat) conversational style. As he moves about, we see, as the Post describes, “a dizzying array of scenes that showcased the company’s vision for the metaverse. It included Zuckerberg doing his favorite water sport, hydrofoiling, with friends in a virtual environment, and then jumping into work meetings from a virtual home office, boxing with virtual avatars and working out on a virtual lily pad.” All this certainly would make me spend more time online and give me more reasons to never leave my house.

Business communication students can also analyze Zuckerberg’s “letter,” referring to a formal public message—not, of course, something mailed. I would say the same for the “keynote,” which is unlike any I’ve ever seen.

Apple Clarifies Policy

Apple software chief Craig Federighi spoke with a Wall Street Journal reporter about a misunderstood policy related to child pornography. The company had announced new reporting guidelines for illegal content. As part of the same message, they described new guidelines about photos sent to and from children. User backlash concerned how the company was monitoring their phones.

Federighi said, “I do believe the soundbite that got out early was, ‘Oh my God, Apple is scanning my phone for images.’ This is not what is happening.” He clarified that, using algorithms, they’re looking at photos stored on iCloud—not on people’s phones. The company is flagging only those photos that meet criteria of child pornography.

During the published interview with the WSJ reporter (what made the final cut on the website), Federighi didn’t emphasize the end goal: protecting children. The reporter provided this context, but the message was not at the forefront’s of Federighi’s main points. His focus was on clarifying the initial message: “I think our customers own their phones,” again, distinguishing what we choose to post on Apple’s server.

Federighi also demonstrated humility by admitting that the message was garbled and that AI technology does make mistakes. In hindsight, it sounds as though Federighi would have announced these guidelines in separate messages with more detail about the photo search process.

Beware of Overtalking During Zoom Interviews

People seem to be talking too much during video interviews. A Chronicle of Higher Education article describes two possible reasons.

One is that job candidates want to build relationships and may overtalk in a somewhat desperate attempt to connect. After a year without intimacy, we might be overcompensating. I can imagine this applying to other types of meetings and presentations as well.

Second, visual cues are tough to see on video. The void isn’t quite as cavernous as during phone interviews, but still, it’s difficult to see subtle gestures. Imagine that an interviewer is leaning forward, changing a facial expression, or raising a hand slightly. These could be missed, particularly if a candidate is meeting with a group of people.

Next time you have an interview, try to pay attention to cues and allow people to interrupt you. You might also keep your answers a bit shorter—just in case. Allow time for follow-up questions.

Image source.

Governor Cuomo Address Sexual Harassment Allegations

In a video statement, Governor Andrew Cuomo addressed sexual harassment allegations made by three women. He begins well, explaining his decision to speak directly to the public on the topic, although lawyers advised him to wait. To preserve his image, this is a good call: research shows that his apology is unlikely to negatively affect lawsuit outcomes—and may even have a positive effect.

But his apology goes awry. He uses language that is classic in non-apologies, for example, “It was not my intention” and “I certainly never meant to….” In sexual harassment law, intent does not matter—only the impact. Further, this type of language typically doesn’t land well. People don’t care. Instead, he should focus on the impact on these women and perhaps on the office.

He also says, “I now understand that I acted in a way that made people feel uncomfortable.” This is problematic because first, as he says at the beginning, he is a lawyer. As a lawyer and as a political leader, he should know better. Such language is reminiscent of “I’m sorry if you were offended,” implying that it’s the receiver’s problem. A couple of days earlier, after the second allegation, the governor said, “To the extent anyone felt that way, I am truly sorry about that.”

To his credit, he says, “I apologize” and “I’m sorry,” which people do want to hear in these types of statements.

We will see what results from these allegations, in the midst of calls for his resignation. Governor Cuomo also is embroiled in charges that he lied about the number of Covid deaths in nursing homes. So far, he says that he will not resign.