A Different Approach to Customer Replies

Squarespace is trying to reduce the volume of customer requests to handle, and I like the approach. I received this email three days after I submitted a ticket on the website.

From: Squarespace Customer Care <customercare@squarespace.com>
Sent: Tuesday, June 7, 2022 9:06 AM
To: Amy Newman <amynewman@cornell.edu>
Subject: [Support] Re: Automatic weekly?

##- Please type your reply above this line -##

Hello, this is Squarespace Customer Support. We're writing to confirm that we received your email a few days ago and are still working to respond as soon as possible.

We're currently experiencing a high volume of requests, so it's taking us longer than usual to respond. We apologize for any inconvenience this causes.

If you've resolved your issue since contacting us, please reply with the word "solved" to let us know and we'll close the case on your behalf. You can reopen a closed case at any time by replying to the thread.

If you want to speak to someone directly about your issue, contact us via live chat. Live chat is available Monday - Friday from 4:00 AM to 8:00 PM ET. To start a chat, visit this link, choose a topic, then select Live Chat:

https://support.squarespace.com/hc/en-us/requests/new#choose-topic

I wonder what percentage of customers resolve their own issue before the company can respond. Either way, this message gives customers some control over their fate and may reduce frustration. It worked for me, partly because the declining customer experience is well known and not unique to Squarespace.

It might not work for customers with a serious issue, but they can follow options in the last paragraph. In this sense, the message is a bad-news reply and, like most, it’s also persuasive. Students can analyze how well the writing style and organization work for the audience and purpose.